Appendix 1: Sample Checklist for Board of Examiners
A: Setup
- Appoint Chair, Assessment Officer (AO), and Clerk: Head of School
- Appoint Reviewers (minimum 2, recommended 3; at least one should be an AO; must not include the Chair): Chair
- Timeline agreed, including board date and pack deadline, between Chair, AO, Clerk and Reviewers, and then issued to all staff: Chair
- Joint honours results exchange arrangements confirmed with partner subject(s), including timeline for receipt of preliminary and certified results: AO
- Training status verified for all confirmed board attendees: Chair
- Data integrity checks undertaken by Clerk and School Administration Team under the supervision of the School Head of Professional Services or equivalent, who audit and sign off on transfer accuracy between systems, confirm integrity of system, spot-check formulae, record version control data: Clerk
B: Review
- Board Dataset issued to reviewers: Clerk
- Review until satisfied: Reviewers, whose checks include but are not limited to:
- oversight scanning for expected patterns
- checking “normal” outcomes are correct through appropriate random spot checks
- scan for anomalies in outliers or unusual patterns (eg impossible totals)
- analysis of fails and unusual outcomes
- confirm component weights match course specs
- confirm grade scales used are correct and translated accurately
- confirm administrative grades are applied correctly
- confirm manual interventions or caps (eg for Conduct) are applied correctly
- confirm all other manual interventions are valid, justified, and checked
- confirm progression rules and any local degree rules are valid
- confirm difficult/uncertain outcomes are highlighted for Board discussion
- Confirmation and any discussion undertaken by agreed deadline: Reviewers, AO
C: Pre-Board
- Board of Examiners Data Pack issued to all board attendees at least two working days in advance: Clerk
- Board dataset (e.g. marks spreadsheet, link to MyGrades, etc)
- Clerk’s data integrity statement confirming data integrity checks undertaken
- AO’s statement confirming process followed, checks performed, issues resolved/pending
- Scrutiny log: names of Reviewers; exceptions list; corrections made: Clerk
- Board Dataset locked for review (no further changes): AO
- Final review undertaken by all examiners and board attendees: Chair, Examiners
D: Board and After
- Report on review and points to note: AO and brief reviewer confirmation
- Validate and certify results and process; sample checks undertaken as training/standardisation, flagged items discussed: Board collectively under Chair
- Checks undertaken to verify accuracy of results transferred from Board materials to MyCampus: Clerk
- Upload of results to MyCampus: School Administration Team
- Minutes issued in approved APG template; upload with dataset and completed checklist within 10 working days to the dedicated APG SharePoint site: Clerk, signed off by Chair, AO, and Clerk
Downloadable version:
Appendix 1 - Checklist for Board of Examiners 2025-26 (.docx)